BY-LAWS
ARTICLE I – NAME
This Association shall be called the Ohio Juvenile Detention Directors Association (OJDDA), a non-profit corporation under the laws of the State of Ohio.
ARTICLE II – MISSION STATEMENT
The mission of OJDDA is to provide equal opportunities for supporting and educating its members. OJDDA members through a wide range of activities designed to serve and unify its members.
ARTICLE III – OJDDA GOALS
OJDDA additionally serves as a vehicle to advocate for Ohio’s juvenile detention facilities, both locally and nationally to potentially impact legislation, policies, practices and other related activities. Further, OJDDA provides an avenue for juvenile detention directors, administrators, superintendents, and juvenile detention assistant directors and assistant superintendents to interact and to share ideas and services. Association goals shall be set by and assessed/reviewed annually by the executive board.
ARTICLE IV – DUES AND MEMBERSHIP
Membership in the Association shall be open to all juvenile detention directors, administrators, superintendents and juvenile detention assistant directors and assistant superintendents.
Membership year: shall be established as the calendar year.
Dues shall be set by the Executive Board.
Membership rights are designated by the Executive Board. Membership rights will be granted to those facilities that have paid their annual dues.
Associate Memberships will be available to former OJDDA members with at least five (5) years experience and, who when left their position within the detention field, were in good standing with the Association. The departing member shall petition the Executive Board for membership. There will be no dues for this membership but they will have to provide payment for conferences. Associate members shall not have voting rights and cannot hold elected positions. Associate members may serve on committees as directed by the President.
Facilities must pay their dues within 60 days following the spring conference to be considered members in good standing.
ARTICLE V - OFFICERS
The officers of this association shall be: President, Vice President, Treasurer and Secretary.
To be a candidate for office, a member shall be in good standing. Good standing refers to current membership in OJDDA and their facility’s membership dues are paid up to date. The candidate has no pending felony charges or prior felony convictions or crimes regarding character or morals.
Nominations for office must be made in writing by a letter of nomination sent to the elections committee chairperson. Membership will be verified and validated as current by the elections committee chairperson.
The chairperson for the nominating and election committee, who is authorized to establish necessary nomination and election procedure, shall be appointed by the President.
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The nominating committee shall prepare nominations/ballots for final vote.
The nominating committee shall prepare nominations/ballots for final vote.oThe nominee and nominator through written verification must be in complete agreement with any nomination or it is void.
The nominee and nominator through written verification must be in complete agreement with any nomination or it is void.A member in arrears of dues is not eligible for nomination or appointment to office. Such a member may not submit nominations.
A member in good standing of the organization, who is eligible, may be nominated for more than one office, but it is incumbent upon the member so nominated to declare his or her position, accepting one and withdrawing from the other nomination(s). A member who has been nominated for two offices and declines both nominations before nominations are finally closed thereby withdraws his or her name and ceases to be a candidate for either office.
It is unnecessary that nominations for offices in the organization to be seconded.
The President, Vice President, Treasurer, and Secretary shall be elected at designated conferences for two-year terms.
ARTICLE VI – EXECUTIVE BOARD
The Executive Board shall consist of the officers, past Presidents and at least five (5) other members of the association. The President shall have the responsibility for setting regular meeting dates for the year and for maintaining and publicizing a current list of officers and Executive Board Members; this list shall be updated and submitted to the Executive Board within sixty (60) days after each Executive Board membership change.
The minimum of five (5) association members shall be elected by general membership at designated conferences. The term of office is three (3) years.
Past Presidents of this Association shall be emeritus members of the Executive Board of the OJDDA with the right to vote so long as they are members in good standing, and shall respond to the President and needs of the Association.
The Executive Board shall have the right to declare a vacancy where a member of the Executive Board (1) exceeds (2) unexcused absences from regularly scheduled meetings in each calendar year. Excused absences shall be granted or denied by the President in conjunction with consultation with the Vice President prior to the meeting date and further documented in the meeting minute roll call as excused or absent. (2) is in arrears financially to the Association, or (3) is convicted of a felony or any other behavior unbecoming of their position. The President or Vice President will notify any absent member to explain this provision.
ARTICLE VII – DUTIES OF OFFICERS
The President shall be the chairperson of the Executive Board and shall preside at all meetings of the Association.
The Vice President shall assist the President as directed, and shall act as the presiding officer of the Executive Board in the absence of the President at meetings or any other time deemed necessary.
The Secretary and Treasurer shall hold office as elected and shall perform such duties as may be required. The Treasurer is required to provide an annual audit that is to be completed by no less than two members in good standing of the Association annually at the fall conference or at any relevant time as requested by the President.
ARTICLE VIII – DUTIES OF THE EXECUTIVE BOARD
The Executive Board shall serve as a governing board of the association and shall have the power to transact business and to determine programs and policies of the Association.
If a vacancy occurs, the President shall have the power to fill the vacancy to serve the unexpired term.
The board shall approve the budget and expenditures of the Association and designate the fiscal year.
ARTICLE IX– MEETINGS
There shall be at a minimum, two (2) meetings of the Association per year. As deemed necessary, the Executive Board may call to order additional meetings throughout the year for operational and administrative purposes.
The Executive Board shall meet in conjunction with the bi-annual meetings to transact any necessary business, and shall meet at least once during the remainder of the calendar year thereafter and at such other times as directed by the President.
The Association shall follow Roberts Rules of Order unless superseded specifically by the bylaws.
Notice of the time and place of all regular meetings, all special meetings, and Executive Board
Meetings of the Association shall be made available to each Association members.
ARTICLE X – QUORUMS
After due notice those present at the bi-annual meetings of the association shall constitute a quorum.
Ten (10) members shall constitute a quorum at all Association meetings or conferences.
Any four (4) members of the Executive Board shall constitute a quorum.
ARTICLE XI – COMMITTEES
Committees’ functions and their chairpersons shall be publicized annually by the Secretary.
The chairpersons and members of standing committees need not be members of the Executive Board. The President may appoint the chairperson of a committee to the Executive Board. The chairperson or designee shall meet with the Executive Board for the purpose of presenting the committee report and to answer any questions as deemed necessary by the Executive Board.
The Executive Board may give the conference committee chairperson may be given appropriate and necessary compensation to arrange and coordinate conferences. If requested by the Association and in conjunction with the approval of the President, the conference committee may arrange for professional or educational credits as needed.
The President shall be empowered to create such special committees as deemed necessary and to name members of such committees subject to the approval of the Executive Board.
The chairperson and members of a special committee need not be members of the Executive Board. The chairperson of a special committee, if not a member of the Executive Board, may meet with the Executive Board for the purpose of presenting the committee report and to answer any questions as deemed necessary by the Executive Board.
ARTICLE XII– AMENDMENTS
Amendments to these bylaws may be submitted by the Executive Board, or upon written request of ten (10) members filed with the President at least thirty (30) days prior to the first conference of each calendar year.
The officers of the Executive Board shall submit any proposed amendment (s) to the membership at any all-Association meeting/training conference or at any special meeting called for such purpose.
Any amendment (s) to these bylaws may be adopted by a two-thirds (2/3) majority of the members present at any all-Association meeting/training conference.
ARTICLE XIV– DISSOLUTION CLAUSE
Upon the dissolution of the Association, the Executive Board shall, after paying or making provision for the payment of all liabilities of the Association, dispose of all of the assets of the Association in such manner, or to such Association or organization operated exclusively for charitable, educational, religious or organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law), as the Executive Board shall determine.
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