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Ohio Juvenile Detention Director's Association

April 18, 2007

Meeting Minutes

Ohio Juvenile Detention Directors Association

Executive Board Meeting Minutes

April 18, 2007

Present at the meeting:  April Cook, Executive Board Member; Kirk Davis, Executive Board Member; Herb Henderson, Executive Board Member; Vikki Jordan, Interim Secretary.  Alan Bennett, Superintendent, Muskingum County Juvenile Detention Center was also present.  Absent from the meeting:  Tony Garrett, Executive Board Member; Lance Ray, Interim President; and Dave Vanderwall, Executive Board Member.

1)The meeting was called to order by April Cook at 10:51a.m.

2)Kirk Davis moved to accept the Minutes from the February 21, 2007 meeting as submitted, seconded by

Herb Henderson.  Motion passed unanimously.

3)Treasurer’s Report:  April Cook reported that as of April 3, 2007 the Association has a balance of

$5599.84.  Erie County still has not paid its dues.  Vikki Jordan moved to accept the Treasurer’s Report

as submitted, seconded by Herb Henderson.  Motion passed unanimously.

4)Vice President’s Report:  No report.

5)Conference Committee:  The Spring Conference dates have been changed to May 24 and 25, 2007 at

Maumee Bay.  John Ward from DYS attended the meeting and indicated DYS would provide DYS trainers

and pay for mileage ONLY for the Spring Conference.  Governor Strickland has issued an Executive Order

prohibiting state agencies from paying for meals.

There was some discussion regarding canceling the contract with Maumee Bay for the Spring Conference.  However, since the contract has been signed and a $500 deposit has been paid, the Board agreed to keep the Spring Conference at Maumee Bay.

John indicated DYS will provide trainers for the Spring conference as follows:  Kim Humphrey from DYS will provide a workshop on the availability of DYS Training Academy training opportunities for detention centers; Amy Shuman (DYS) will provide training on Workers’ Compensation issues; and Susan Willcke (Ethics Commission) will provide training on ethics.

John suggested the Association consider holding conferences at the DYS Training Academy in Delaware, Ohio.  He also advised the Board that DYS may only pay mileage for in future conferences, no hotel accommodations or meals.  John suggested the Association consider limiting future conferences to one day.  John suggested the Association keep meal costs in line with county per diems for reimbursement.  John recommended the Association apply for tax exempt status.  April will pursue obtaining this status for the Association. 

 

Upon motion by Herb Henderson, seconded by Vikki Jordan, the Board voted unanimously that Kirk Davis could negotiate two breakfasts at Maumee Bay for an amount not to exceed $8.95 (excluding 19% gratuity) and one lunch not to exceed $15.95 (excluding 19% gratuity).  Participants will be responsible for obtaining reimbursement from their respective counties for dinner and hotel accommodations.

Upon motion by Kirk Davis, seconded by Herb Henderson, the Board voted unanimously to appropriate $100 for door prizes for the Spring Conference.  This amount will supplement a $51 carryover from the 50/50 raffle at the Fall 2006 Conference.  April will purchase the prizes.  The Board agreed to develop a brochure for the Spring conference.  Lance Ray agreed to handle this.

The Fall Conference is tentatively scheduled for October 11 and 12, 2007.  John Ward will check the availability of the DYS Training Academy for the Fall Conference.  He will also pursue providing training on critical incident management.  Upon motion by Kirk Davis, seconded by Herb Henderson, the Board voted unanimously to hold the Fall 2007 Conference at the DYS Training Academy.  Vikki will research hotels that are on the State term contract and provide information to April and Kirk by April 27, 2007.

6)Membership/Elections Committee:  Upon motion by Kirk Davis, seconded by Herb Henderson, the Board

voted unanimously to increase the annual membership fee to $100.  This includes the registration fee

for the Spring Conference.  Additional registrations are $50 each.

Nominations for open offices are as follows:  President - Kirk Davis (Wood) and Tom Rehnart (Portage-Geauga); Vice President – Jason Lanzo (Mahoning) and Alan Bennett (Muskingum); Secretary – Vikki Jordan (Union) and Brian Patrick Williams); and Executive Board – Dave Vanderwall (Stark).  Elections for these offices will be held at the Spring Conference.  Elections for Treasurer will be held at the Fall Conference.

7)Website: Kirk reported that OJDDA.com has been updated.  John Ward is requesting that the OJDDA

website include a link to training offered by DYS and and other agencies.  The training should be listed

by subject matter.  Chris Steele at the Ohio Supreme Court is the contact for this project.  Kirk will ask

Charlie Webb to contact Mr. Steele.  John indicated DYS may be able to provide funding if there are

additional costs involved in this project. 

8)Additional Discussion Topics with John Ward:  The following topics were discussed:

PREA Training:  John will provide the Board with a list of counties that have not yet completed the

PREA training.  Federal law requires compliance with PREA by Fall 2007.

Training:  John would like to meet with the Board in December of each year to plan training for

the upcoming year.

Administrative Rules:  DYS is in the process of revising administrative rules for detention centers.

John suggested the Association form a subcommittee and provide DYS with a point of contact.

Education:  John has been meeting with representatives from ODE regarding funding for students

in correctional facilities.  The State has formed SAPEC (State Advisory Panel for Exceptional

Children) to address this issue.  John indicated there is a subcommittee for juvenile corrections,

and OJDDA should be represented.  John recommended one representative be a detention

facility that contracts for educational services, and one that provides its own educational

services.  Vikki and Herb volunteered to be on the subcommittee.  April will check with Lance.  If

Lance wants to participate, either Vikki or Herb will withdraw his/her name.

Inspection Certificates:  John indicated beginning 7/1/07 approval certificates will display the date

of the annual inspection and be mailed accordingly.  If an action plan is necessary, the

certificate of approval will contain the date of the completion of the action plan.

OJDDA Meetings:  John announced Robert (Bob) Dorney is the Community Corrections Liaison

assigned to OJDDA for Association meetings.  John will commit to attending at least one

meeting per year.  However, the Board can request meetings with John in the interim.  John’s

cell phone number is 614/565-3226.

Medicaid: John explained that DYS has an interagency agreement with OJDFS for Medicaid to pay

for “re-entry services.”  John indicated these funds are available to DYS youth the last six

months of their commitments.  John and DYS are pursuing the availability of Medicaid funds for

detention centers (and CCFs) to provide similar services.  Currently, Medicaid funds are only

available for pre-adjudicated youth.

9)Vision Award:  The Board agreed to table this until a future meeting.

10)Open Discussion:  There were no items for open discussion.

11)Upon motion by Kirk Davis, seconded by Herb Henderson, the meeting was duly adjourned at 2:09p.m.

Respectively submitted,

Victoria M. Jordan

Interim Secretary, OJDDA