OJDDA By-Laws
PREAMBLE

The members of the Ohio Juvenile Detention Directors Association recognize the importance of a statewide, unified voice in juvenile detention practices. We are committed to practicing a pattern of professionalism at all times, and to ensure that the safe and secure care of juvenile offenders is paramount in all that we do through a concentrated, cooperative effort with all our members. The following Bylaws are established toward that end.


ARTICLE I - NAME

The name of this association is The Ohio Juvenile Detention Directors Association (OJDDA/Association); a non-profit entity under the laws of the State of Ohio.


ARTICLE II - MISSION STATEMENT

As the professional voice of youth detention matters in Ohio, the OJDDA provides support, education, and unification to its members; always advocating for best detention practices.


ARTICLE III - VISION

The OJDDA strives to be the primary leader in Ohio in anticipating the future needs of our members, and meeting those needs.


ARTICLE IV - DUTIES OF EXECUTIVE BOARD

The Executive Board shall:

Serve as the governing board of the Association and shall have the power to transact business and to determine programs and policies of the Association.
Monitor the Association’s operations.
Serve as the public “face” of the Association
Approve the budget and expenditures of the Association and designate the fiscal year
Always act in the best interest of the Association
Replace Board members when a vacancy arises (the President has the authority to appoint a new member to serve the remainder of the expired term)


ARTICLE V - GOALS

Association goals shall be set annually by the Board, and provided to the membership at each fall conference.


ARTICLE VI - DUES AND MEMBERSHIP

Dues are set by the Executive Board by a 2/3 vote on an as-needed basis. Membership is per calendar year and is open to all First, and Second-in-Command juvenile detention center administrators within the State of Ohio.

Members must conduct their office and their personal lives in such a manner so as to maintain the highest public confidence in their profession, their organization, and in their performance of the public trust.

Membership rights are extended to those facilities that are up to date on their annual dues. Such rights are established by the Executive Board. Facilities must pay their dues within 60 days following the spring conference to be in good standing. Good standing is defined as up to date annual dues; no pending felony charges or prior felony convictions; no misdemeanors of a violent or sexual nature; and/or no matters of an ethical nature that have not been resolved to the satisfaction of the Executive Board.

The Executive Board shall have the authority to suspend or expel, with just cause, any member by a 2/3 vote of the Board. Any member that has been expelled from the Association may petition the Board for reinstatement. The Board will ensure that such member be in good standing prior to reinstatement.

Associate memberships will be available to former OJDDA members with at least five years experience and, when they left their position in the detention field, were in good standing with the Association. The departing/departed member shall petition the Executive Board for membership but will have to provide payment for conferences. Associate members shall not have voting rights and cannot hold elected positions. Associate members may serve on committees as directed by the President.


ARTICLE VI - COMMITTEES

The President has the authority to create special committees to assist with Association business, and to appoint committee members subject to the approval of the Executive Board. Committee members serve at the will and pleasure of the President.

Committee chairpersons and functions shall be provided to the membership annually by the Vice President. Chairpersons and committee members need not be members of the Executive Board; however, the President may at his/her discretion appoint committee chairpersons to the Board to present committee reports and answer any Board questions. 

The Executive Board may provide committee chairpersons with appropriate compensation as necessary to arrange and coordinate conferences. The conference committee may arrange for professional or educational credits with the approval of the President.


ARTICLE VII - OFFICERS AND NOMINATIONS

Association officers consist of: President, Vice President, Treasurer, and Secretary. The Board also consists of five additional individuals from the membership. Members must be in good standing to be a candidate for office. 

The chairperson for the nominating and election committee, who is authorized to establish necessary nomination and election procedure, shall be appointed by the President.

Nominations for office must be made in writing by a letter of nomination sent to the elections committee chairperson and Secretary. It is not necessary that nominations for offices in the organization be seconded. Membership will be verified and validated as current by the elections committee chairperson and Secretary. A member in arrears of dues is not eligible for nomination or appointment to office. Such a member may not submit nominations.

A member in good standing of the organization, who is eligible, may be nominated for more than one office, but it is incumbent upon the member so nominated to declare his or her position, accepting one and withdrawing from the other nomination(s). A member who has been nominated for two offices and declines both nominations before nominations are finally closed thereby withdraws his or her name and ceases to be a candidate for either office.

The President, Vice President, Treasurer, and Secretary shall be elected at designated conferences for two-year terms.


ARTICLE VIII - DUTIES OF OFFICERS

The President shall be the chairperson of the Executive Board and presides at all meetings of the Association. 

The Vice President shall assist the President as directed, and acts as the presiding officer of the Executive Board in the absence of the President at meetings or any other time deemed necessary. 

The Secretary and Treasurer shall hold office as elected and perform such duties as may be required. The Treasurer is required to provide an annual audit that is to be completed by no less than two Association members in good standing, and presented annually at the fall conference or at any time as requested by the President.


ARTICLE IX - MEETINGS

There shall be a minimum of two Association meetings per calendar year. The Executive Board may call to order additional meetings throughout the year for operational and administrative purposes. 

The Executive Board shall meet in conjunction with the bi-annual meetings to transact any necessary business, and shall meet at least once during the remainder of the calendar year thereafter and at such other times as directed by the President.

The Association shall follow Roberts Rules of Order unless superseded specifically by the bylaws. Notice of the time and place of all regular meetings, all special meetings, and Executive Board meetings of the Association shall be made available to each Association member.  


ARTICLE X - QUORUMS

After due notice, those present at the bi-annual meetings of the Association shall constitute a quorum. Ten (10) members shall constitute a quorum at all Association meetings or conferences. Any four (4) members of the Executive Board shall constitute a quorum.


ARTICLE XI - AMENDMENTS

Amendments to these bylaws may be submitted by the Executive Board, or upon written request of ten (10) members filed with the President at least thirty (30) days prior to the first conference of each calendar year.

The officers of the Executive Board shall submit any proposed amendment(s) to the membership at any all-Association meeting and/or conference, or at any special meeting called for such purpose.

Amendment(s) to these bylaws may be adopted by a two-thirds (2/3) majority of the members present at any all-Association meeting and/or conference.


ARTICLE XII - CONFLICT OF INTEREST

Any member of the Board who has a financial, personal, or official interest in, or conflict (or appearance of conflict) with any matter before the Board, shall excuse him/herself from discussion and voting on the matter.


ARTICLE XIII - DISSOLUTION CLAUSE

Upon the dissolution of the Association, the Executive Board shall, after paying or making provision for the payment of all liabilities of the Association, dispose of all of the assets of the Association in such manner, or to such Association or organization operated exclusively for charitable, educational, religious or organizations under Section 501(C)(3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law), as the Executive Board shall determine.




Ohio Juvenile Detention
Director's Association
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